POSITION TITLE: EXECUTIVE ASSISTANT
 

 
DEPARTMENT: ADMIN
 

 
REPORTS TO: FIRM DIRECTOR
 

 
PURPOSE
 
To provide heavy administrative support to the Director of law firm. Candidate must exhibit perfection in written emails, memos, record keeping, and correspondence-absolutely no allowance for clerical errors or mistakes given legalities entailed of such correspondence. Ideal candidate will be fun, self-starting, trustworthy, flexible, and reliable individual.
 

 
KEY AREAS OF RESPONSIBILITY
 
• Facilitate wide variety of administrative requests
 
• Schedule/Calendar meetings, events, presentations, appointments, etc. as needed
 
• Order and/or purchase requested items as needed
 
• Schedule travel and lodging arrangements as needed
 
• Prepare conference/meeting/appointment arrangements as requested
 
• Screen incoming emails and voicemails addressed to Director
 
• Type dictated emails and send on behalf of Director
 
• Prepare and maintain reports as requested
 
• Submit monthly receipts to the accounting department on behalf of Director
 
• Attend various meetings as a note taker, and supply attendees with minutes
 
• File all incoming and outgoing correspondence and other documents in proper files
 
• Heavy drafting of letters and emails
 
• Substantial proof-reading of all documents
 
• Telephonic communication with clients, court personnel and opposing counsel
 
• Formatting and detailed data entry into Word and Excel documents as required
 
• Update case files and prepare Excel reports
 
• Maintain attorney-client privilege at all times
 

 
SKILLS REQUIRED
 
• Heavy typing of dictated material. (60-80wpm).
 
• Meticulous maintenance of calendaring for meetings and firm deadlines
 
• Excellent communication skills, both verbal and written
 
• Multi-task in a fast-paced environment without compromising quality
 
• Preferably has familiarity with Mass Torts and Personal Injury
 
• Ability to report facts accurately in a concise, logical manner
 
• Immediate working knowledge of computer programs; Word, Outlook, and Excel
 
• Working knowledge with dictation hardware and software
 
• Flexibility in ‘floating’ as firm needs mandate. E.g. mass mailings, large case file reconciliation, phone calls, etc.
 

 
QUALIFICATIONS
 
• Two (2) years prior work experience as an assistant or other related profession
 
• Must possess a Valid Driver’s License
 
• Must be a minimum of 21 years of age
 
• Paralegal certificate ideal, but not required
 

 
TO APPLY
 
-Email cover lever describing why YOU are the ideal candidate as outlined above. Applications w/out cover letter will not be accepted.
 
-Include resume.
 

 
- Interviews will take place over the course of the next two weeks and the ideal candidate will begin work during the first week of July.